5 Ways to Solve a Lack of Employee Efficiency

X Ways to Solve a Lack of Employee Efficiency

In 2021 1 in 4 Americans will be working remotely.

Since the beginning of the COVID-19 pandemic in early 2020, many businesses have turned to fully online operations. Since the virus is still present today, home offices, Zoom meetings, and flexible work hours are here to stay.

But without the physical office, how do managers monitor and improve employee efficiency? Learn five ways to do so here!

 

 

What is Employee Efficiency?

What is Employee Efficiency?

In short, the more effective your team is the more efficient they are. When your employees work diligently to produce higher quality results in less time, they are productive.

But employee productivity isn’t about generating random content or keeping busy. A competent individual will meet deadlines, delegate time appropriately, and provide good work at the end of the day.

 

 

Why is Work Performance Important?

Work performance is the backbone of your company. Without dedicated and well taken care of team members, the venture will most likely fail.

While employees must be willing to work with you to improve things, a good deal of the responsibility falls on you, as the business owner, and your management.  It’s up to you to learn what support systems your workers need, and then implement them.

Nudging your workers back to the right path requires you to analyze what factors in your business model are negatively affecting them.

 

 

What Factors Affect Employee Productivity?

Even without COVID-19 throwing a wrench into the equation, tackling how to improve worker performance is a complex issue. However, instead of focusing on factors out of your control, zero in on what you can change.

Develop an improvement strategy after looking at the below factors and seeing where your business could improve.

 

Employee Engagement

Employee Engagement

How connected do your employees feel to the work they’re doing? What about the organization as a whole?

The simplest way to discover your average employee engagement is to ask your workers. Ask them how they enjoy the organization as a whole, their colleagues, and the work.

 

Skills/Knowledge

Skills/Knowledge

While it’s tempting to blame your employee’s lack of skill/knowledge on the lack of productivity, first look at yourself. Are the information and tools necessary to complete tasks readily available? Do you provide workers the freedom to make smaller decisions?

 

Workflows/Processes

Workflows/Processes

What do the workflows and processes behind your company look like? Do your employees know how to do their jobs or are they constantly asking you for instruction?

To smooth out workflow, define everyone’s roles, write down processes, and update all documents consistently.

 

Physical/Mental Health

Physical/Mental Health

Even before COVID-19 hit, many employees reported feeling stressed out at their homes. The number one destroyer of productivity is stress. Plus, the rise of remote work could cause more workers to come to work while they are sick – known as presenteeism.

To improve the physical and mental health of your at-home teams, provide wellness programs for them. The ideas can be small-scale like paid mental health days, group stretch/walk/exercise breaks, and stopping after-hour work communications.

Also, provide your team with ergonomic office furniture to help improve their at-home office space.

 

 

How Can I Solve the Issue?

With a list of specific productivity factors in mind, you’re ready to dive into solving the issues. Remember to keep each team member in mind when you’re creating a plan for how to improve employee efficiency.

 

1. Get Specific With Goals

1. Get Specific With Goals

Do you have company-wide goals and are they specific? If your workers have detailed outcomes to work towards whenever they log in for the day, they’ll be more focused.

Spend time with each department to develop a clear list of 2-3 larger monthly goals. Then allow your teams to break down each task into weekly targets. To further encourage completing these objectives, implement employee recognition rewards.

 

2. Reward Peer Encouragement

2. Reward Peer Encouragement

Every human wants to be acknowledged, appreciated, and rewarded for producing high-quality projects on time. Especially while they’re on the clock.

With numbers stating that 46% of employees aren’t satisfied with the recognition programs at their job, it’s no wonder productivity is down. The saying goes that a little encouragement goes a long way, so encourage your workers to support one another openly.

Implement colleague recognition programs to allow for smooth acknowledgments.

 

3. Play to Every Employee's Strengths

3. Play to Every Employee’s Strengths

Each of your valuable team members brings different skills, knowledge, and strengths to the company. If you don’t acknowledge and reward employees for using these strengths, they might pass up opportunities.

Assign tasks that allow each individual to thrive and improve. For example, if you have a worker who is great at writing lengthy, SEO-friendly copy, don’t make them organize website traffic spreadsheets.

If your company implements employee reviews, make sure to highlight the good qualities of each person and incentivize them to use the skills.

 

4. Outline Employee-First Core Values

4. Outline Employee-First Core Values

While core values are essential parts of creating a company, many business owners don’t pay enough attention to them. If you want to know how to improve worker performance, consider going over the core values again.

Make the statements specific to your company culture and make them inspirational. Importantly, keep your team in mind while you workshop the words and phrases.

 

5. Give Each Department a Detailed Roadmap

5. Give Each Department a Detailed Roadmap

Sometimes, productivity issues stem from vague roles and responsibilities across departments. If no one has a clear idea of their position or what they’re mean to do, how can you expect them to efficiently complete projects?

Sit down with the management teams of each department to clearly define all obligations. Keep the language encouraging and simple, and include some ideas from your employees.

 

 

Looking to Hire Focused Employees for Your Remote Team? Contact Us Today!

With the right tools in your belt, you’re ready to support and encourage your workers to become the best team possible. Hopefully, by implementing the tips above you’ll improve employee efficiency across the board. Keep playing and exploring methods to help your workers flourish.

Do you want to expand your team of remote staff? The dedicated recruiters at Innovo Staffing are ready to help. Contact us today to get started building your dream remote group.

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